Closing: Overview and Scope

In this module, you can create monthly, quarterly, half-year, and annual closings.

Scope of services

The following services are included:

1. Cash and cash equivalents

Checks whether the balances of accounts within the cash and cash equivalents balance sheet group match the bank statements found in your documents. Automatic conversion to CHF using the closing-date exchange rate. Clear results are flagged as match, difference, or inconclusive (e.g., if a statement is missing). You can rebook negative balances to another account.

2. Receivables

Compares open items from trade receivables in the general ledger with the sub-ledger open-item list (OPOS). Reconciles totals and converts foreign currencies to CHF at the closing-date rate. Prepares specific allowances based on aging (including the allowance amount in CHF per item) and calculates general allowances for Switzerland and abroad.

3. Payables

Same as receivables, but without general allowance calculations.

4. Prepayments and accrued income (active accruals)

Deep review of the general ledger and documents to identify accruals. Covers income not yet received, income not yet booked, and prepaid expenses. For each item, Arcarius determines the accrual period and calculates the total accrued amount in CHF. Arcarius can identify even small amounts (single-digit CHF) — the threshold can be configured in settings.

5. Fixed assets

Prepares capitalizations and depreciation for tangible movable/immovable assets and intangible assets. Capitalizations below the small-asset threshold defined in settings are flagged, and incorrectly capitalized transactions can be reclassified with one click. Depreciation rates can be adjusted per account. Currently only degressive depreciation is enabled.

6. Accrued expenses and deferred income (passive accruals)

Covers income received in advance and expenses not yet booked and/or not yet paid. Otherwise, the functionality mirrors the active accruals module.

7. Inventory

Prepares inventory account balances as of the closing date. These balances can be checked and their values adjusted.

8. Interest-bearing receivables and liabilities

All interest-bearing current accounts and loans are identified, and the required interest calculation is prepared where possible. The interest rate can be adjusted in the app.

9. Live editing

You can delete, edit, and add positions at any time — you remain fully in control of the closing.

10. Closing entries

Once you’re done, Arcarius automatically prepares all closing postings (including reversals). After your confirmation, they are posted to Bexio automatically.

11. Documentation

You receive a comprehensive PDF including postings, KPIs, and a timeline of changes.

12. Rework / reset

If you need to make changes after completing the closing, you can reset it. This automatically removes the closing postings from Bexio, allows you to edit all modules again, and then repost and finalize — free of charge. If you ask Arcarius to regenerate individual modules or the entire closing, credits are charged proportionally. Don’t worry: corrections are common, and we factor this into pricing (see Use Cases & Pricing).

13. Personalization

When creating a closing for the first time, you’ll be asked to define company-specific settings. Arcarius will apply them throughout the closing process — for example, default posting texts and accounts, specific allowance rates, and more.

Pricing details are available under Use Cases & Pricing. Please note that we cannot guarantee accuracy of results — Arcarius can (just as a human) make mistakes despite checks and safeguards.

Why is it worth assigning Arcarius to handle your closing?

To the best of our knowledge, this is the first solution on the Swiss market that offers closings at this level of automation. The idea was born out of necessity — especially during the dreaded Q1, when most accountants and fiduciaries (including our own professional, Robin) spend countless hours completing closings. With Arcarius, you can change that. The processing of the closing by Arcarius takes on average less than ten minutes.

Arcarius takes over a large share of the workload and shifts your focus from execution to validation. This can save you hours of effort — for example, when identifying accruals. All modules are presented in a structured way, giving you a built-in guide for the closing process. Arcarius shares as much supporting information as possible (including documents where available), and combined with live editing, you always stay in control. Finally, closing postings — including reversals — are prepared automatically based on the module outputs and can be posted directly.

What level of expertise do I need?

Arcarius does a lot of the heavy lifting — including posting entries. Still, we recommend that you’re familiar with the closing process and know how to deal with variances and warnings. We’re working hard to make Arcarius more investigative — providing deeper root-cause analyses and concrete remediation suggestions — but it cannot replace human expertise and experience. When in doubt, have the closing reviewed by a fiduciary expert.

Please note: for legal reasons, we are not allowed to provide professional advice on accounting and tax matters via support.

Where is this going?

We’re investing in further deepening of the closing experience. For example, Arcarius will increasingly step into an investigative role when discrepancies occur — preparing problem analyses and proposed journal entries. The current flagship example is the clearing accounts module.

If you have feedback or ideas, please reach out — we’d love to hear from you.

Updated on: 31/01/2026